iEvent Self Check-in Kiosk

All you need is an iPad. Guests scan their QR code, check themselves in and get their name badge printed.
Shorter queues, fewer staff, and more time for your team to welcome guests.

Self check-in with just one iPad

• Guests tap "Scan QR", or "Find & Check-in" with their email or reference no.
  
  
• Large text and big buttons. Guests know what to do without instructions.
  
  
• The iPad stands upright on a desk stand and scans with its front camera.
  
  
• Uses the same iEvent Check-in app and account. No extra software needed.
  
  
• Kiosks and staff check-in can run at the same time, with attendance synced in real time.

Self check-in by scanning QR code

• Guests hold the QR code on their phone up to the iPad camera to check in.
  
  
• Uses the front camera by default, with a switch to the rear camera.
  
  
• Full-screen camera preview makes the code easy to line up.
  
  
• Check guests in straight after the scan, or let them confirm first.
  
  
• Every guest, including companions, has their own QR code, check-in and badge.

No QR code? Find & check in

• Guests enter their registered email or reference no. to find their registration.
  
  
• Shortcut keys such as "@gmail.com" and ".hk" make typing faster.
  
  
• Guests see their name and confirm before they're checked in.
  
  
• Results only appear for a full email or reference no., which protects other guests' privacy.

Name badges printed automatically

• Connects to a Brother label printer over Wifi and prints the badge as soon as the guest checks in.
  
  
• If the printer drops off the network, the kiosk finds and reconnects to it automatically.
  
  
• The Done screen welcomes guests by name and can show custom fields such as table or seat no.
  
  
• The screen goes back to the welcome page by itself, ready for the next guest.
  
  
• Badge printing details: Onsite name tag printing

Table no. checker, badge reprint and duplicate check-in reminder

• Self service Table No / Seat No / Custom information checker.
  
  
• Scanning the same QR code again shows a friendly "You checked in earlier" message.
  
  
• Lost the badge? Guests tap "Reprint badge" to print it again themselves.
  
  
• Set how many reprints each guest may have. Every reprint is logged.
  
  
• Every message screen offers "Scan again" or "Back to Home", so guests never get stuck.

Self check-out

• Set each kiosk for check-in only, check-out only, or both.
  
  
• Guests scan their QR code again when they leave to record their check-out time.
  
  
• Ideal for courses, training and CPD events that need attendance hours.
  
  
• At multi-session events, guests choose which session they're checking out of.

Not registered? Walk-in registration at the kiosk

• Guests who haven't registered online can fill in the registration form at the kiosk.
  
  
• The form has the same fields as your online registration form, and the data goes straight into iEvent.
  
  
• After submitting, the guest is checked in and their badge prints, with no staff needed.
  
  
• Turn kiosk walk-in on or off for each event.

English, Traditional and Simplified Chinese

 

• Guests can switch between English, Traditional Chinese 繁體中文 and Simplified Chinese 简体中文 at any time.
  
  
• The event name can also be shown in the chosen language.
  
  
• After a short idle time the kiosk returns to the welcome page, so the next guest never sees the last guest's details.
  
  
• Email addresses are partly masked to protect guests' privacy.

Themes and custom backgrounds

Match the kiosk to your event's look. Set it in the admin panel, with no app update needed.

 

Custom background

Upload your event artwork or a venue photo as the kiosk background.

 

12 preset themes

Pick a ready-made colour theme in one click.

 

Brand colours and white label

Set your own colours, and hide "Powered by iEvent" if you like.

One-minute setup, locked with a staff PIN

 

• Tap "Kiosk" on the event list, set the station name, camera, purpose and printer, and start.
  
  
• Guests can't leave kiosk mode. Staff enter a PIN to open Staff mode.
  
  
• In Staff mode, staff can change the printer or the event, see the last print problem and reprint.
  
  
• Works with iPad Guided Access to lock the iPad to the app.
  
  
• Run as many kiosks as you need, each with its own name and usage log.

View check-in statistics in real time

 

• Kiosk check-ins are uploaded to the cloud instantly.
  
  
• Staff can follow attendance live on any other iPhone, iPad or Android device.
  
  
• See attendance by group and by session.
  
  
• Download the attendance report in Excel from the admin panel at any time.

More features

Minimize the problems of pre-printing. Enhance delegate impression.

• Custom text

  Set your own home screen subtitle (such as the venue) and Done screen message, in English and Chinese.

• Multiple sessions

  Staff can preset the session a kiosk checks in to. Without a preset, guests choose from the sessions they booked for today. Exhibition mode is supported.

• Bookings and interviews

  Check-in opens shortly before the booked time slot. Guests who come too early or too late get a friendly message.

• Test mode

  Try the whole kiosk flow before the event day. Test mode turns itself off the next day, so the real event isn't affected.

• Kiosk PIN per event

  Each event can have its own kiosk PIN. If staff forget it, they can unlock with the check-in account's login password.

• Usage log

  The admin panel shows when each kiosk was started, when Staff mode was opened, and how many badges were reprinted.

Self Check-in Kiosk FAQ

1. What equipment do I need for a kiosk? An iPad (iPadOS 16 or later), an iPad stand and an internet connection. To print name badges, each kiosk also needs a Brother Wifi label printer.

2. Can kiosks and staff check-in be used at the same time? Yes. Both use the same attendance records, synced in real time. Let the kiosks handle most guests while your staff look after special cases.

3. Do I need another app or account? No. Kiosk mode is built into the iEvent Check-in app. Sign in with the same check-in account and tap "Kiosk" on the event list to start.

4. How many kiosks can I run at once? There is no limit. Each kiosk can have its own name (e.g. "Kiosk 5"), and usage is logged separately. We recommend one printer per kiosk.

5. Can guests see other people's registration details? No. Guests must enter a full email or reference no. to find a registration, and email addresses are partly masked. The kiosk returns to the welcome page when it's idle.

6. Can guests leave kiosk mode and use the iPad for something else? No. Leaving kiosk mode needs the staff PIN. We also recommend turning on iPad Guided Access to lock the iPad to the app.

7. What if a guest doesn't have their QR code? Guests tap "Find & Check-in", enter their registered email or reference no., confirm their name and check in.

8. Can companions check in together? Every guest, including companions, has their own QR code, so each one checks in and gets their own badge.

9. What happens if the printer goes offline or runs out of labels? The kiosk first tries to find and reconnect to the printer by itself. If the badge still can't print, the guest is still checked in, Staff mode shows the last print problem, and staff can reprint the badge right away.

10. Can I change the kiosk colours or use our event artwork? Yes. Choose from 12 preset themes, set your own colours or upload a background image. You can also choose which fields the kiosk shows, such as table or seat no.

11. My event has multiple sessions. Can I use the kiosk? Yes. Staff can preset the session a kiosk checks in to, so guests go straight to it after scanning. Without a preset, guests choose from the sessions they booked for today.

12. Can I test the kiosk before the event? Yes. Staff mode has a Test mode that lets you try the whole check-in and printing flow before the event day. It turns itself off the next day.